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Chapter 12 Co-Chair
Team Duties
May
1. Get together with old officers to exchange binders and past
info.
2. Get a list of the Teams summer phone numbers and addresses.
3. Schedule practices through June, make sure members take mallets
home for the summer and work on their shots!
4. Set date for first officer meeting in the fall, best if before
school starts.
5. Work with horse manager in finalizing any sale of horses and
summer leases.
6. Work with Fundraising/Finance Chair to ensure money in account
is transferred to following year account, and create donation
fliers for people to put up at barns over the summer.
7. Make sure we are involved in WOW carnival the week before
school starts, whoever will be here should have a booth and bring
a horse.
8. Make sure all other Chairs have done their respective duties.
June August
1. Keep in touch with
team and try to get together over the summer to play, and give
members phone numbers to clubs near their home.
September
1. Work with horse
manager to ensure all horses are returned and are in practice
condition.
2. Start to solicit donations (if necessary) of horses and tack
from SBPC.
3. Meet with Rec Sports to find out responsibilities of clubs
(Charter forms, officer lists, etc.)
4. Have officer meeting, accomplish the following:
Set up officer meeting for the quarter, every two weeks, member
meetings every three weeks or as needed. Fill out Form 81 in
SLAC office to reserve room.
Give each person any duties that Rec Sports has assigned accordingly.
PR Chair should make fliers for meetings, put out sandwich boards
on campus, and go to the ANSI 144 class to talk about club.
Fundraising/Finance Chair should report on balance and start
an accurate record of all dues received and all bills paid.
Work with Chairs to establish price of dues.
Co-Chair (Membership) should get together handouts and sign up
lists for first meeting. They should be ready to lead and facilitate
all new members.
Establish when practice times will be. - A-team/B-team
Talk to coaches and let them know about practices
October
1. Start to set up
pre season games, make sure all forms are filled out with Rec
Sports
2. Start to talk with Field Director about a clinic on a weekend.
3. Take all members to the Pacific Coast Open.
4. Make sure each team member fills out USPA membership and that
the clubs dues are paid to the USPA
November
1. Make sure all Chairs are attending meetings and B team practices.
2. Plan and organize Christmas party with officers
3. Make sure teams are practicing.
4. Complete USPA packet that is sent to you by the Field Director.
5. Make reservations for Regionals at hotel.
December
1. Make sure all games
are scheduled for winter quarter and that all members know the
dates and locations.
2. Give game schedule to PR Chair and have posters made.
3. Make sure horses will be taken care of (fed, shod) and exercised
over break and they will be playable for games.
4. Christmas Party
January
1. Ensure there is
transportation and umpires for all games.
2. Have score sheets, timer, scorekeeper, and umpire for any
game we host.
3. Make sure you have maps to other schools available to members,
and that other schools have correct directions and lodging while
at CP.
4. Schedule practice (talk to Randy)
5. Fill out all required forms through Rec Sports.
6. Return all scores and game info to Rec Sports after the events.
7. Make sure that all equipment for games is transported: tack,
jerseys, score sheets, mallets, hay, etc.
February
1. Same as above
2. Keep track of horses played at other schools (ie which
horses played well, good, or bad)
3. Make sure grooms are present at games and that all team members
are helping run games.
4. Get schedule for Regionals and organize transportation, hay,
and hotel reservations. Basically tell people what is going on
(when they have duties, when horses need to be tacked, fed, watered,
stalls cleaned, time to arrive at barn, etc)
March
1. Give horses a break
after Regionals
2. Big officer meeting to plan spring recruitment.
3. Organize a tack cleaning and unit day.
4. Plan Alumni weekend.
April
1. Start practices
for returning team members.
2. Open House event sign ups
3. Alumni weekend.
4. Officer Elections
5. Work with next officers.
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Submitted by Megan Towle
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